Privacy Statement

Last updated: 12.11.2023

We believe we have a duty to protect the confidentiality and security of the personal data we process. This Privacy Statement, together with our Terms of Use and any other documents referred to therein, describes the types of personal data we collect, how we process that data, and to whom we disclose it in connection with the services we provide. Further, the Statement explains certain rights and options you have in this regard.

Contact

Atlas Intelligence GmbH

Grabenstrasse 4

61169 Friedberg

Deutschland

E-mail: mail@atin.io

We collect, store and use personal data ("data") when you use our website or services and sometimes make use of third-party services.

The collection, storage and use ("processing") of your data is carried out in each case in accordance with the Data Protection Regulation (GDPR) on the basis of your consent in accordance with Art. 6 Para. 1 lit. a GDPR, to fulfil a (pre-)contract in accordance with Art. 6 Para. 1 lit. b GDPR, to fulfil a legal obligation in accordance with Art. 6 Para. 1 lit. c GDPR, to protect an overriding legitimate interest of our company or a third party in accordance with Art. 6 Para. 1 lit. f GDPR.

Rights of the data subjects

You have various rights in relation to our use of your personal data:

  • Access: you have the right to request a copy of the personal information we hold about you. There are exceptions to this right, so access may be denied if, for example, providing the information would reveal personal information about another person or if we are legally prevented from disclosing that information. You have the right to review the personal information we hold about you. If you wish to do so, please contact us using the contact information provided below.
  • Accuracy: We strive to keep your personal information accurate, current and complete.
  • Object: in certain circumstances, you also have the right to object to the processing of your personal data and to ask us to block, erase and restrict your personal data. If you would like us to stop using your personal data, please contact us at the following address
  • Porting: you have the right to request that some of your personal data be provided to you or another data processor in a commonly used, machine-readable format.
  • Erasure: You have the right to have your personal data erased if the personal data is no longer needed for the purposes for which it was collected and, among other things, if your personal data has been processed unlawfully.
  • Complaints: If you believe that your data protection rights may have been violated, you have the right to file a complaint with the competent supervisory authority or seek a remedy in the courts.
  • Right of withdrawal: if you have consented to the collection, processing and disclosure of your personal data, you have the right to withdraw your consent in whole or in part. Once we have received notification that you have withdrawn your consent, we will no longer process your data for the purpose(s) to which you originally consented, unless there is a legal basis to continue processing. Withdrawal of consent to receive marketing communications will not affect the processing of personal data for the provision of our legal services.

You may exercise any of the above rights at any time by contacting mail@atin.io.

Application data

When you use our website or services, your browser automatically sends information to our website server, which stores this information in log files. This information is as follows:

  • IP address of your computer,
  • the date and time of the server request,
  • the website you visited before (referrer URL),
  • the type of browser used on your computer and its version,
  • if applicable, the operating system of your computer and
  • the name of your access provider.

The processing of the above-mentioned information takes place so that our website and services can be displayed on your computer. The preceding reasons also constitute the overriding legitimate interest on our part.

The legal basis for the temporary storage of the data is Art. 6 para. 1 lit. f GDPR.

The purpose of the data processing is the secure and stable presentation of our website and services and possible evaluation of its use.

We will store your personal data for as long as necessary to fulfill the purpose for which it was collected, and in accordance with our legal obligations.

Use of cookies

We use so-called "cookies" to provide our website. These are small text files that are stored on your computer with which you use our website. These files are used to store individual details of your visit to our website (hereinafter: "session") and to partially evaluate them or to make your visit to us more pleasant.

Temporary, session cookies or transient cookies are only valid during your visit to our website (session) and are deleted when you leave our website. Permanent or persistent cookies remain stored even after you leave our website or close your browser and first party cookies originate from us and third party cookies from third party providers.

The data processed by cookies, which are required for the proper functioning of the website, are thus necessary to protect our legitimate interests as well as those of third parties in accordance with Art. 6 para. 1 p. 1 lit. f GDPR.

For all other cookies, you must have given your consent to this via our opt-in cookie banner within the meaning of Art. 6 Para. 1 lit. a GDPR or rejected it there.

For more Information please read our Cookie-Policy.

Registration

When you register on our platform, you are required to create a customer account. To create your account, we will collect your name, full address details, email address, phone number, VAT or tax number, and a password. This data is necessary for the performance of the contract between us and for the purpose of managing your customer account.

Please note that you are responsible for keeping your login details confidential and secure.

E-mail and contact form

When you send us an email or use the contact form we collect your personal data.

The data processing is carried out in accordance with Art. 6 para. 1 p. 1 lit. a or b GDPR on the basis of your voluntarily given consent or for the fulfilment of pre-contractual measures or a contract.

The purpose of the data processing is the handling of your message to us. The data will be deleted after this processing, provided that no lawful processing results from other purposes subsequently from your message.

Talent Pool Database

Our company's goal is to assist employers and potential employees in finding suitable matches. To accomplish this, Atlas Source allows our customers (employers and recruiters) to search for and identify candidates who meet their hiring requirements. Our platform also helps individuals listed on our system discover new job opportunities. When employers search for candidates with specific skills and expertise, our system notifies individuals who match the search criteria, providing them with exciting job opportunities that align with their professional abilities and interests.

Atlas Source does not collect user data through our website. Instead, we employ deep-search technologies to continuously gather information from public websites and integrate it into our service. Through these sources, we collect personal data, such as names, email addresses, phone numbers, city or region, educational background, career history, social profile pictures, social profile links, and professional skills.

We understand that you may wish to exercise your right to have your personal data removed from our database, even if it is in pseudonymized form. As such, we are committed to respecting your privacy and will promptly delete your data from our services upon your request.

To request the removal of your personal data, please send an E-mail to mail@atin.io with your name and a link to your profile. We will review your request and take appropriate action to remove your information from our system. If we require additional information to verify your identity or to comply with your request, we will contact you to request such information.

We will take all reasonable steps to comply with your request, but we may not be able to completely remove your information from all of our systems. We will, however, ensure that your personal data is no longer processed or used for any purpose going forward.

User tracking

We would like to inform you that we record and evaluate your use of our services ("user tracking"). The recorded behaviour includes, but is not limited to, your search history, search terms, and combinations, as well as information about the functionalities you use and how often you use them.

The sole purpose of this tracking is to improve our platform by analyzing user behaviour in general and personalizing the content for users to provide a tailored user experience, for example, by displaying search results tailored to you. Based on the data collected, we do not create user profiles that lead to a legally effective decision against you or affect you in a similar way.

Disclosure to third parties and transfer to a third country

We only share your data with third parties if we have your explicit consent, the transfer is based on our overriding legitimate interests, there is a legal obligation to transfer the data or the transfer is legally permissible and necessary for the processing of contractual relationships with you. This also applies to the transfer of your data to a third country (outside the EU or the EEA (European Economic Area)). In this case, the transfer only takes place under the conditions of Art. 44 GDPR.

Data security

For security reasons and to protect the transmission of content, our website is provided via an encrypted connection. You can recognise this by the closed display of the lock symbol in your browser line and the change from "http://" to "https://" in the address line of your browser. Encryption is carried out using the SSL (Secure Socket Layer) procedure in conjunction with the highest encryption level of your browser.

Third Party Sub-processors

We hereby inform you that we use MongoDB as our preferred storage solution and Google Cloud Platform as our infrastructure platform. Moreover, we utilize Mailgun and Mailchimp as our email integration services for communication purposes. We obtain storage space and computing capacity from Hetzner. For our AI features, we use an interface access (API) from OpenAI. We use Freshsales as our CRM solution. When using our email service, we receive personal data from third parties, in particular from the Hunter.io and GetEmail.io platforms. This data is used exclusively for the provision of the email service and is not stored or passed on for other purposes. We refer to the respective data protection provisions for further information on data processing by the aforementioned providers.

Please note that by using our services, you consent to the processing of your data on these platforms as described above. We take appropriate technical and organizational measures to ensure the secure processing of your data in accordance with applicable data protection laws.

If you have any queries or concerns regarding our data processing practices, please do not hesitate to contact us